Privacy Policy

Effective Date: [2025.9.25]

At HainanSourcing, our core operational philosophy is Radical Transparency. Headquartered in the Hainan Free Trade Port with an operational hub in Central China, we provide boutique QC and audit services. We understand that protecting your intellectual property and supply chain data is just as critical as preventing Quality Fade. This Privacy Policy outlines how we collect, use, and safeguard your information.

1. Information We Collect

To perform our Boutique QC & Audit services effectively, we collect the following types of information:

  • Client Information: Name, company details, email address, and billing information.
  • Product & Manufacturing Data: Tech packs, product specifications, AQL 2.5/4.0 Standard requirements, Drop Test parameters, and criteria for the Raw Material Check.
  • Communication Data: Records of emails, messages, and files shared to eliminate the industry-standard Communication Blackbox.
  • Media Data: Recordings or screenshots from our Live Video Reporting sessions (only captured and stored with your prior knowledge).

2. How We Use Your Information

We do not guess; we rely on Factual Verification. Your data is strictly used to:

  • Execute on-site inspections and factory audits on your behalf.
  • Verify mass production against your Golden Sample Seal.
  • Ensure products meet your exact specifications before shipment, actively preventing Blind Shipping.
  • Communicate inspection results swiftly and clearly.

3. Data Sharing & Strict Conflict of Interest Policy

We act strictly as an Unbiased Third-Party. Our Conflict of Interest Policy is non-negotiable:

  • Zero Factory Data Selling: We never sell, trade, or share your proprietary designs, molds, or supplier lists with other factories, trading companies, or third parties.
  • Need-to-Know Basis: We only share necessary inspection criteria with the specific factory producing your goods to conduct the audit.
  • Legal Compliance: We may disclose information only if required by international law or to protect our legal rights.

4. Data Security

Because we act as your Boots on the Ground, we treat your data with the same rigorous care we apply to your physical goods. We implement robust digital security measures to protect your intellectual property from unauthorized access, alteration, or disclosure.

5. Your Rights

Depending on your location (including GDPR/CCPA jurisdictions), you have the right to:

  • Access the personal data we hold about you.
  • Request corrections to inaccurate data.
  • Request the deletion of your data once our service contract concludes.

6. Contact Us

For any privacy-related questions or to exercise your data rights, please contact our management team directly:

Operational Hub: Hunan, China

Email: [info@hainansourcing.com]

Trade HQ: Hainan Free Trade Port, China

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